Facility Use Policy and Contract

Harvest Time Bible Church

Facility Use Policies and Contract

Facility Use Agreement

Harvest Time Bible Church is a multi-building complex. The sanctuary, fellowship hall offer a pleasant setting for weddings, retreats, lectures and an acoustically outstanding venue for concerts and recitals. Banquet facilities for up to 250 people and a kitchen are available. All are wheelchair accessible and have on-site parking. The Family Life Center offers a gymnasium, kitchen and meeting space for just about any function. Listed below are our rates and policies concerning these facilities.

Rooms and Rates

Sanctuary
With seating of up to 700, our sanctuary offers a spectacular setting for weddings.

Wedding or misc. events: $50 for members $100 for non-members ($50 cleaning fee will apply if left unclean)

Fellowship Hall

This outstanding banquet facility is air conditioned and has a fully equipped kitchen. Seats up to 250 at tables.

$50 for members up to four hours. $100 for non-members up to four hours. ($50 cleaning fee will apply if left unclean) $25 per extra hour.

Family Life Center
A gymnasium and kitchen are available.

$50 for members up to two hours. $100 for non-members up to two hours. ($50 cleaning fee will apply if left unclean) $25 per extra hour.

Additional Rooms
Classrooms for misc. use.

$25 for members up to two hours. $50 for non-members up to two hours. ($50 cleaning fee will apply if left unclean) $25 per extra hour.

Use Policies

	While reservations are placed on the church calendar immediately upon request, they cannot be confirmed until a signed contract, and payment is received by the church secretary.
	Full rental payment is required at least ten days before the event.
	Under special circumstances, the church may choose to underwrite a nonprofit activity which conforms to Harvest Time Bible Church values by reducing or waiving rental fees. Any potential renter wishing such rate reduction or waiver must make a request in writing no less than 45 days before the date needed. Requests are made through the church secretary and require approval by the church staff.
	The facilities are not available for rent when a church ministry function is already scheduled.
	Full program descriptions must be submitted in writing for the event submitted through the church secretary and approved by the church staff before promulgation. Failure to comply may result in revocation of the rental contract.
	Activities that violate our church constitution or policies are not permitted at any time (i.e. dancing, alcoholic beverages, smoking, etc.)

User's Responsibilities

All aspects of the agreement, including damage costs, are the responsibility of the contract signer. The church rents to personally-responsible individuals, not to vaguely-defined organizations and groups. The contract signer is responsible for enforcing the following rules:

	Facilities must be left clean.
	In the sanctuary, no food or beverages are allowed. No open flames or burning of any substance without permission of minister.
	When leaving after church business hours, all lights must be turned off, heat or air conditioning turned down, and windows and doors locked.
	When kitchen is rented: stoves, sink, refrigerator, microwave, dishwasher, and coffee pots may be used; renters must supply their own consumables, table cloths, table settings, and decorations.
	Damage to walls, floors, equipment, or furnishings of the room(s) reserved during the time designated above will be billed to the contract signer.
	Rooms not reserved and paid for are off limits.
	Smoking, drinking of alcoholic beverages are not permitted.
	The PA system and other audio-visual equipment are not available to renters. Unless asked for in writing and permission is granted by church staff.
	When the attendance includes children or teenagers, the signer assures that there will be adequate supervision from the time the first young person arrives until the last one leaves.
	No tape is to be applied to painted surfaces. Decorations or displays and alterations of existing room arrangements require prior approval by pastoral staff.

Wedding Use

All wedding dates must first be cleared through Pastor Meeks (dalmus@htbc.info or 815-626-1234) BEFORE filling out and submitting the contract below.

Facility Use Contract

Name of user *
Member of HTBC? *	yes no
Contact phone number *
Alternate phone number
E-mail Address: *
Date of event *
Time of use *
Description of event *
Which facility are you using? *	sanctuary fellowship hall family life center
Calculate fees: sanctuary (up to 4 hours)	$50 for members $100 for non-members Cleaning fee $50 (waived if left clean)
Additional hours for sanctuary ($25 each)
Calculate fees: fellowship hall (up to 4 hours)	$50 for members $100 for non-members Cleaning fee $50 (waived if left clean)
Additional hours for fellowship hall ($25 each)
Calculate fees: family life center (up to 4 hours)	$50 for members $100 for non-members Cleaning fee $50 (waived if left clean)
Additional hours for family life center ($25 each)
Total cost of event (please pay this amount 10 days prior to event after pastoral approval):
Do you agree to the terms listed in the Facility Use Agreement? *	yes no
Please date and allow up to 1 week for pastoral approval. *


* Required